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Get to know Hopin - our virtual conference platform

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We are using a cutting edge online event platform, Hopin, to host the 2020 NEASC Annual Conference and Showcase 100% virtually. This platform, like our theme, is founded on engagement. Through multi-tiered networking and unique live video interactions between all participants — presenters and peers — you will have access not just to current and relevant content but to each other. We are very excited to bring you the interactive and community-building aspects that make events so memorable.

For the optimal virtual conference experience using Hopin you will need:

  • the latest version of Google Chrome and/or Mozilla Firefox installed on your device

    • both Mac and Windows devices should use Chrome

    • make sure your browser is up to date

    • other browsers, for example Safari, can work but are not as reliable; Internet Explorer is not supported.

  • a computer with a camera
  • a headset with a microphone (separate speakers and microphones are not recommended)
  • a strong/stable Internet connection (a wired connection is advised, if available)

    View the Quick Reference Guide for tips and troubleshooting.
     

Can I join the conference from a mobile device?
For the optimal experience, we recommend participating on a desktop or laptop computer using Google Chrome; however, attendees can access Hopin on mobile devices. The supported mobile browsers are:

  • Android: Google Chrome
  • iOS, iPadOS (Apple): Safari

Please note there is no dedicated Hopin app for desktops or mobiles, so no additional downloads are required.
 

An important note about registration

Once you are registered for the conference you will receive a follow-up email from the Hopin platform (from "NEASC <no-reply@hopin.to>") which confirms that you have been given access to the event itself. If you try to access the event but have not yet set up your Hopin account, you will be routed to the sign-up form and prompted to do so at hopin.to/sign_up

Before the conference
Get to know Hopin

Hopin is very easy to use and incorporates features found in popular video conferencing and social media tools, but we highly recommend reviewing this introduction to Hopin before the conference so you can focus on the event rather than on troubleshooting technology.
 

Watch these tutorials

  • How to use Hopin as an Attendee - video, general overview  (2:36 min)
    Please note that for our event:
    • all Showcase speakers will present in the "Sessions" area
    • keynotes and featured speakers will broadcast from the "Stage"
    • we are calling the speed networking feature "Connect!" so it is not confused with the scheduled networking sessions
    • both the Exhibitors and the Virtual Learning Fair "poster" booths will be located in the Expo area
       
  • Attendee Experience - video, longer live demo (10:05min)
    Some new features have been added to Hopin since this video was published, but it is still a good introduction.

 

And please take a moment to review the Hopin Community Guidelines

Troubleshooting tips

Set up your Hopin account and profile

All conference participants (attendees, speakers, exhibitors, etc.) will need to create a Hopin account to take part in the virtual NEASC conference. It's a very quick process - and you can do it at any time. You even have options to sign in with another account (like Google or LinkedIn) if you like.

 

To access the conference on the day of the event
Log in to the live event

Once you have registered and have accepted your Hopin invitation via the confirmation email (from "NEASC <no-reply@hopin.to>"), the NEASC conference will appear in your Hopin account's event listing.

Click on the event icon in your list to enter the event on it's scheduled date. You should be able to enter the event five minutes before the scheduled go-live time. 

If you have previously used Hopin...

...you will use your existing account to access the NEASC conference. Make sure to update and personalize your Hopin profile with information you wish to share with other NEASC conference attendees.

During the event: make connections!
A unique feature: Hopin "speed networking"

 with Hopin's Networking Tool

Similar to an experience that feels like FaceTime or Hangouts, Hopin's Networking feature pairs two random attendees over a direct video call. The duration of the calls are very short to keep it fun and spontaneous. Connect! will be open for the duration of the conference. Give it a try!

The menu icon is labeled "Connect!" in NEASC events to distinguish from the scheduled conference networking sessions). 

Share contact information with new connections

Edit your profile

Hopin profiles help other conference attendees find and identify you during the conference. Think of it as your virtual conference badge, so update it with information you want your colleagues to see.

Hopin Profile

You can also select the blue "Connect" button during a call to exchange contact information with the person they are chatting with. After the event the newly made contacts will appear at the Connections page of their individual Profile.

How to connect with someone post-event: Guide

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